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Weekly and termly checklists

Weekly checklist

1. Weekly email to parents via OSM – ideally sent a few days before the meeting. Include:

     - drop off and pick up arrangements

     - parent helper reminder

     - what young people need to bring/wear

     - future diary dates (where applicable)

    2. Monitor section email accounts email accounts for messages and replies.

    3. Leader in charge: - agree on the leader in charge for each meeting. See Leader in charge for guidance.

    4. Food - if providing any food during the activity, please check OSM for dietary requirements

    5. Photos/Facebook - it is helpful to have photos from our meetings (where possible) for use in our closed Facebook group (as a means of communicating with parents) and also for the annual District review.

      Termly checklists

      Start of term

      1. Plan programme

      •  - badges to cover
      •  - key dates
      •  - parent helpers
      •  - external providers - consult with GLV in advance
      •  - circulate programme to leaders and GLV in draft.

      2. Lodges/Sixes/Patrols

      3. WhatsApp Groups - update for joiners and leavers

      4. Welcome to new joiners email

      5. First weekly email

      6. Add programme to OSM, including badges to be earned

        For further guidance see: Sections Termly Checklist 

        First meeting of term

        1. Introduce leaders.

        2. Welcome new joiners and allocate them to a lodge/six/patrol.

        3. Lodges/sixes/patrols

        •  - make any swaps between lodges/sixes/patrols and swap woggles (beavers and cubs)
        •   - promote new lodge leaders/sixers/seconders/senior patrol leaders/patrol leaders/assistant patrol leaders
        •   - create new lodge/six/patrol points challenge sheet.

        4. Code of Conduct - go through Code of Conduct

        Investiture

        Investiture

        At least a week before: send investiture email (see OSM templates) to those to be invested.

         - highlight availability of second hand uniform

         - promise options (parents are ask to let us know if their young person wishes to use a version other than the Christian wording - please update OSM if they do).

         - cubs and scouts – if already a member of 12th Harpenden remind them they need to bring their scarf.

         - invite parents to watch.

        On the day:

          For beavers and others new to the group: provide scarf, woggle and badges (membership, district and group)

          For cubs and scouts: remind young person to bring their scarf, provide woggle

           - cubs to hand out moving on badge, where the young person was a beaver previously (any beaver colony)

           - scouts to hand out moving on badge, where the young person was a cub previously (any cub pack)

           - GLV holds supplies of scarves and group name tapes only – all other badges to be ordered by the section from the District Badge Shop (see [here]).

          For all: provide promise and law words for investee to read.

          After half term

          1. Review attendance of young people to date

          • - where there is low attendance and we have not been informed why, contact the parents to ask if there is anything we can do to support.

          2. Agree movers at the end of term with GLV.

          •  - write to those who are moving up to the next section (for beavers GLV currently does this)
          End of term

          End of term

          1. Badges

          • - award, order and present badges

          for further guidance on badges see: Sections termly checklist and for details on how to order see: Harpenden and Wheathampstead District Scouts Ordering badges and scarves

          2. Review attendance of young people over the term

          • - where there is low attendance and we have not been informed why, contact the parents to ask if there is anything we can do to support

          3. Award small prizes for termly lodge/six/patrol challenge competition.

          4. Notify next term start date to parents and to GLV

          • - GLV then books the church hall with the Parish Office
          Top of page

          Annually

          Autumn Term

          Beavers:

          • District Beaver Carol Service

          Cubs:

          • Order Gang show tickets
          • Pack Holiday
          • Remembrance Parade
          • District Cub Christmas Post
          • District Carol Service

          Scouts:

          • Order Gang show tickets
          • Remembrance Parade
          • Green Beret

          Spring term:

          Cubs:

          • Gang Show application letter

          Scouts:

          • Send out camp dates
          • Gang Show application letter

          Summer term:

          Beavers:

          • St George’s Day parade

          Cubs:

          • St George’s Day parade
          • Cub Camp
          • Rothamsted Challenge

          Scouts:

          • Weekend camp
          • Summer camp

          For more details see: Annual events and activities

          Scout logo